Thank You for Your Business Note

Whether you’re just starting out in a new business venture or you’ve been at it for a while, maintaining relationships with your customers is so important. A heartfelt “thank you for your business” note, at the right time, is an invaluable tool for fostering relationships.

Once you know how to create a meaningful message to thank your customers (or business partners), you’ll be well on your way to sending notes that help foster and strengthen ongoing relationships. Here are a few tips about how to write a thank-you for your business note to help get you started.

Why Are Thank You Notes Important?

Maybe you often send a thank you note for every little gift, or maybe you’re totally new to this form of communication. Either way, learning how to write an effective “thank you for your business” note is a great skill for any business owner to have. This underrated method of outreach builds a relationship with customers that’s hard to get from other business communications. When you send thank you notes, you can:

• Show the recipient that you care. Your recipient will see that you care about them personally, and you care enough to spend time sending this type of note.
• Tailor messages to specific customers. Personalize your note and address it to a specific person, which can help make them feel special.
• Build a personal connection with your customers. You may even make their day a little brighter, which is good for your business in the long run.
• Retain more customers. When customers feel appreciated, they’re often more likely to be a repeat customer.

How to Write a Thank You For Your Business Note

Here are some helpful tips to structure and create an effective and engaging “thank you for your business” note:

1. Start With the Opening

Consider the tone you want to take before writing. Do you want to sound formal in your business thank-you note? Do you want to sound personal or casual? This will depend on the type of business you have, and any existing relationship with the customer. Some tried and true openings include:

• I hope this note finds you well.
• Thank you so much for _____.
• Just wanted to send a quick note of thanks for _____.

Feel free to tailor your opening so it fits with the vibe of your business. The message that follows will continue to sound authentic and heartfelt that way.

2. Keep It Brief, But Be Memorable

Keep your thank-you note to exactly that ⁠— a thank you. Pitching other services or products at the same time may make your thanks come off an insincere, even if that’s not how you meant it. You can, however, offer a promo or future discount as a gesture of your thanks.

Also, a thank you for your business note should include a message that’s memorable, too. One great way to craft something memorable is to add personal touches as much as you can, which customers are likely to notice. Details like handwriting and signatures show the recipient that you value them since you’ve taken the time to create something special for them.

3. Be Prompt

Send your note out shortly after the event you’re thanking the person for, whether that’s a purchase, a meeting, or booking a service.

4. Be Distinct

If you’re including the note in a package you send to the customer, make it a different size than the rest of what’s included in the mailing. This can make your note or card more noticeable so your customer doesn’t miss the personal touch.

5. Pick An Appropriate Closing

Just like your opening greeting, your closing signoff should fit in with the overall tone of the message you just wrote and the products or services your business offers. If you’re thanking a close friend for helping you with an event, for instance, signing off with “Your friend” will work. If you’re thanking a customer you don’t know well for buying something from you, you’re going to want a closing that’s not as familiar.

Some common closings include:

• All the best,
• Best regards,
• Sincerely,
• Cordially,
• Many thanks,
• Kind regards,

When to Send Thank You For Your Business Notes

You can send thank-you notes to everyone, from customers to business partners to employees. Sending thank-you notes to professional contacts can help promote loyalty ⁠and might even get them talking about how great your business is out in the community. Here are some samples of when you can send out thank you notes from your business:

• After a new customer has made their first purchase.
• After a repeat customer hits an important milestone, such as the one-year mark of subscribing to your service.
• When an employee works during a particularly busy and/or important time.
• After a new business deal or partnership.
• To thank someone who helped you start the business.

Thank You for Your Business Note Samples

A few quick lines you can tweak to fit your specific message include:

• Thank you for being our customer! Here at [business name], we appreciate your business. We hope you come back soon!
• Just wanted to say thank you for your recent purchase. We’re lucky to have people like you shopping at [business name]!
• Thank you for being a valued customer of [business name]! We’re truly grateful to have the pleasure of serving you. We hope we met your expectations.
• Thank you for trusting our business with [details of purchase/service provided]. It’s our pleasure to continue working with you!
• Thank you so much for your first purchase at [business name]! We’re so glad you found what you needed here.
• [Business Name] just wants to thank our fantastic customers like you for your support!
• Thanks so much for your business. Your support means the world! We hope we get to work with you again.
• We hope you’re happy with your purchase! Thanks for being a valued customer here at [business name]!

Now that you know how to go about writing a business thank you note, you can create an authentic, personal connection with your customers. Put these ideas into action for your own business to make your customers feel appreciated. After all, when customers know you care about them, they’re more likely to come back to do business with you.